许昌市人民政府关于印发许昌市市级政府投资项目代建制管理试行办法的通知
河南省许昌市人民政府
许政[2008]28号
许昌市人民政府关于印发许昌市市级政府投资项目代建制管理试行办法的通知
各县(市、区)人民政府,市人民政府各部门:
《许昌市市级政府投资项目代建制管理试行办法》已经市政府27次常务会研究通过,现印发给你们,请结合实际,认真贯彻执行。
二○○八年四月三日
许昌市市级政府投资项目代建制管理试行办法
第一章总则
第一条为进一步深化投资体制改革,提高政府投资效益,严格控制投资概算,保证工程质量和工期,根据《国务院关于投资体制改革的决定》(国发〔2004〕20号)、《河南省省级政府投资项目代建制管理试行办法》(豫政〔2006〕90号)及有关法律、法规规定,结合我市实际,制定本办法。
第二条本办法所称市级政府投资项目,是指使用市级政府财政性资金和国家、省政策性资金(含预算内资金,各类专项建设资金以及政府信用担保的统借统还资金)所进行的非经营性固定资产投资建设项目。
第三条本办法所称代建制,是指通过招标等方式选择专业化的项目管理单位(以下简称代建单位),负责市级政府投资项目建设实施,竣工验收后移交给使用单位的制度。
第四条项目总投资在500万元以上(含500万元)且市级政府投资占项目总投资50%以上(含50%)的建设项目,以及全额使用市级政府投资的建设项目,按照本办法规定实行代建制。代建项目纳入政府投资计划和财政预算管理。
代建项目涉及的所有行政事业性收费按照有关规定,根据不同情况予以减免。
第五条市发展改革委是代建制主管部门,负责确定代建项目。许昌市政府投资项目代建制办公室(以下简称市代建办)具体负责代建制工作的组织实施。
第六条市财政局对代建项目的财务活动实施管理和监督;市建委、规划局负责代建项目的规划选址、施工许可、工程质量等管理和监督;市监察局对政府代建制全过程进行监察;市审计局对代建项目实施审计。
市直有关部门依据各自职责对实施代建制的市级政府投资项目做好相关管理和监督工作。
第七条市级政府投资项目的代建单位应当依法通过招标确定。其招投标活动按照《中华人民共和国招标投标法》、《中华人民共和国政府采购法》以及《河南省实施〈中华人民共和国招标投标法〉办法》、《许昌市人民政府办公室关于建立许昌市统一招标投标市场的通知》(许政办〔2007〕96号)执行。
第八条市级政府投资项目代建实行合同管理。代建单位确定后,市代建办、使用单位、代建单位三方应当签订《许昌市市级政府投资项目委托代建合同》(以下简称《代建合同》),并在合同中明确约定各方的权利、职责、义务及违约责任等内容。
《代建合同》示范文本由市发展改革委制定,报市政府法制办备案。
第九条市代建办实施代建制管理发生的业务费用,列入市级财政预算。
第二章市代建办职责
第十条市代建办职责:(一)负责建立具备代建活动资质条件单位名录库,并实行动态管理;
(二)确定建设项目的代建方式;
(三)通过公开招标确定代建单位;
(四)负责《代建合同》洽谈与签订,对增加合同价款的签证、变更提出预审意见,报市政府批准后,组织签订补充合同;
(五)监督代建单位的代建活动,提出处理意见,并监督其整改纠正;
(六)代建项目通过竣工验收合格后,及时解除代建单位的银行履约保函约束;
(七)建立代建工程档案;
(八)协调代建中的有关事项;
(九)协助使用单位办理项目审批等相关手续;
(十)市政府确定的其他职责。
第十一条市代建办会同使用单位,根据代建项目实际情况,提出具体的招标要求,委托具有相应资质的招标代理机构进行公开招标,确定项目代建单位。
市代建办在组织招标时,应对拟参加政府投资项目投标的代建单位的资质、信誉、业绩、经济实力、专业技术人员构成、技术装备等情况进行资格审查。未经资格审查或者资格审查未通过的单位,不得参加建设项目投标活动。
具有下列情形之一的,不得参与政府投资项目代建相关活动:
(一)已被行政机关或者司法机关责令停业或者停止承接相关业务的;
(二)近3年承接建设项目发生过重大责任事故或者有重大违规、违约行为的;
(三)近3年代建项目的后评价结论为不良的。
第三章代建单位职责
第十二条代建单位按照合同约定在代建期间行使项目管理职责。
(一)根据批准的项目初步设计,负责组织项目施工图限额设计;
(二)组织勘察、施工图设计、施工、监理以及主要材料和设备采购等招标事项。代建单位及与其有直接利益关系的单位不得承担相应代建项目的工程咨询、勘察、设计、施工、监理、造价咨询和设备、材料供应等业务;
(三)受使用单位委托,负责申报年度投资计划和办理代建项目建设实施的规划、施工、质量、安全、环保、人防、消防、供电、园林、绿化和市政配套设施等申报手续;
(四)负责工程合同的洽谈与签订工作,对工程建设实行全过程管理;(五)按月向市代建办及相关单位报送工程进度和资金使用情况,接受有关部门的监督;
(六)负责安全生产管理,建立健全安全生产责任制,为安全生产提供保障;
(七)会同使用单位组织代建项目的自验、专项验收;
(八)负责编制工程竣工财务决算报告,经审计部门审计后,报国资部门办理资产移交手续;
(九)协助有关部门组织项目的初步验收和竣工验收;
(十)负责代建项目的工程档案、财务档案等有关资料整理汇总,在合同规定的时间内按照批准的资产价值向使用单位办理资产交付手续;
第十三条代建单位应严格履行《代建合同》,对代建项目的前期工作、工程造价、工程质量、资金使用等负全面责任,不得将代建的权利和义务转让或肢解转让。
第十四条代建单位应当按照招标投标法律、法规及相关规定,对建设项目的勘察、设计、施工、监理及主要材料和设备的采购进行公开招标。
第十五条代建单位对代建项目的工程质量负终身责任。
第四章使用单位职责
第十六条使用单位的职责:
(一)根据项目需求和功能定位,提出项目建设规模和建设内容,组织编制项目建议书、可研、初步设计报告,并按规定程序报批;
(二)根据批准的建设性质、建设规模和总投资额,及时提出项目使用功能配置、建设标准等意见,配合设计单位完成施工图设计;
(三)负责用地、拆迁审批及相关工作,并办理手续;
(四)按照代建合同约定,向代建单位提供项目的相关资料,委托并协助代建单位办理计划、规划、建设、国土、环保、消防、林业、地震、人防、园林、用电及市政配套设施等报批手续;
(五)参与项目论证评审工作及设计、施工、监理、设备材料采购等招标的监督工作;
(六)负责筹措政府差额拨款投资项目中的自筹资金,建立项目资金专户,按合同约定付款;
(七)对代建项目的工程质量、施工进度和资金使用提出监督建议;
(八)参与项目竣工验收,接收已通过竣工验收的代建项目,并负责接受代建项目资料,做好归档工作。
第五章代建项目实施程序
第十七条使用单位提出项目需求,组织编制项目建议书、可研、初步设计报告,按规定程序报市发展改革委审批。市发展改革委在批复项目过程中,确定实行代建制的建设项目。
实施代建项目应当以批准的初步设计概算作为最高的投资控制限额。
第十八条代建项目确定后,市代建办按照本办法规定确定代建单位,并及时报告市政府及相关部门,将评标结果进行公示。自中标通知书发出30日内,市代建办、代建单位和使用单位三方共同签订《代建合同》。
《代建合同》签订前,代建单位应提供工程概算总投资10—20%的银行履约保函。具体比例在代建项目招标文件中确定。
第十九条代建单位应严格按照国家和省、市有关规定,组织政府投资项目勘查、施工图设计、施工、监理及主要材料和设备的采购等招标工作,严格按照批准的建设规模、建设内容、建设标准和投资概算组织实施代建。有下列情况之一的,由代建单位提出,经监理单位审核,市代建办签署意见,由市发展改革委按规定程序报市政府批准后,可以调整概算。
(一)人力不可抗拒的重大自然灾害;
(二)国家重大政策调整;
(三)施工图设计时,因受地质等自然条件制约,有重大技术调整。
第二十条代建单位应当在市发展改革委组织的项目竣工验收合格之日起3个月内,按批复的资产价值向使用单位办理资产交付手续,由使用单位到市国有资产监督管理局办理资产登记手续。
第六章资金管理与监督
第二十一条代建单位根据合同约定和项目建设进度,提出资金使用计划,经工程监理确认签署意见后报市代建办,市代建办审核后,按照市政府有关财政性资金国库集中支付及会计委派监督的办法执行。
第二十二条代建项目各方应严格执行基本建设财务管理制度,以保证财政资金的安全性和效益性。市代建办、代建单位应严格执行国家和省、市有关财务制度,设立专项工程资金账户,专款专用,不得截留、挪用。代建实施的全过程接受市财政局、审计局、监察局等部门的检查和监督。
第二十三条代建单位管理费取费标准参照建设单位管理费标准编制,具体数额通过招标方式确定。代建单位管理费拨付方式在代建合同中明确,原则上预留10—20%待项目竣工验收合格1年后支付。
第二十四条监理单位按月向市代建办报送《项目监理月报》,市代建办审核后及时转报市发展改革委、财政局。
第七章奖励与惩处
第二十五条代建项目按照批准的项目概算进行工程竣工决算。代建单位在项目管理过程中采用新技术、新工艺,在保证工程质量的前提下,促使工程决算投资比《代建合同》约定投资有节余的,节余资金的30%可奖励给代建单位。
第二十六条代建单位未能完全履行《代建合同》约定,除不可抗力的原因外,因管理不善或擅自变更建设内容、扩大建设规模、提高建设标准等,致使工期延长、投资增加或工程质量不合格,所造成的损失或投资增加额从代建单位的银行履约保函中扣除;履约保函数额不足的,相应扣减项目代建管理费;项目代建管理费不足的,由代建单位使用自有资金支付。
代建单位未完全履行《代建合同》约定,除依法承担违约责任外,5年内不准参加政府投资项目代建活动;情节严重者、违法违规者,追究其法律责任。
第二十七条各有关部门和使用单位在政府投资项目代建活动中违反有关规定或者法律、法规的,依法依纪给予处理;构成犯罪的,依法追究刑事责任。
第八章附则
第二十八条各县(市、区)可参照本办法,制定适用本地的具体实施办法。
第二十九条本办法由市发展改革委负责解释。
第三十条本办法自发布之日起施行。
Decree of the State Council of the People's Republic of China
The People's Republic of China
Decree of the State Council of the People's Republic of China
No. 431
Regulations on Letters and Visits, adopted at the 76th Executive Meeting of the State Council on January 5, 2005, are hereby promulgated and shall be effective as of May 1, 2005.
Premier Wen Jiabao
January 10, 2005
Regulations on Letters and Visits
(Adopted at the 76th Executive Meeting of the State Council on January 5, 2005, promulgated by Decree No. 431 of the State Council of the People's Republic of China on January 10, and effective as of May 1, 2005)
Chapter I General Provisions
Article 1 These Regulations are formulated for the purposes of enhancing relations between the people's governments at all levels and the people, protecting the lawful rights and interests of letter-writers and visitors, and maintaining a good order in letter-writing and visiting.
Article 2 The term "letters and visits" in these Regulations means that citizens, legal persons or other organizations give information, make comments or suggestions or lodge complaints to the people's governments at all levels and the relevant departments of the people's governments at or above the county level through correspondence, E-mails, faxes, phone calls, visits, and so on, which are dealt with by the relevant administrative departments according to law.
A citizen, legal person or any other organization that gives information, makes comments or suggestions or lodges complaints by such means as prescribed in the preceding paragraph is defined as a letter-writer or visitor.
Article 3 The people's governments at all levels and the relevant departments of the people's governments at or above the county level shall effectively handle letters and visits by conscientiously dealing with letters, receiving visitors, heeding people's comments, suggestions and complaints and accepting their supervision, so that the people's interests are best served.
The people's governments at all levels and the relevant departments of the people's governments at or above the county level shall keep free-flowing channels for letter-writers and visitors and provide convenience for the letter-writers or visitors who give information, make comments or suggestions, or lodge complaints by such means as prescribed in these Regulations.
No organization or individual may retaliate against letter-writers or visitors.
Article 4 The work regarding letters and visits shall be done under the leadership of the people's governments at all levels and in adherence to the principles of territorial jurisdiction, responsibilities assumed at different levels, the department in charge being the department responsible and combination of the need to solve problems lawfully, timely and locally with persuasion.
Article 5 The people's governments at all levels and the relevant departments of the people's governments at or above the county level shall make policy decisions in a scientific and democratic manner, perform their duties according to law and prevent contradictions and disputes at source from leading to letters and visits.
Any people's government at or above the county level shall establish a work pattern for letters and visits characterized by unified leadership, coordination among different departments, overall planning and all-round consideration, seeking both temporary and permanent solution, each assuming its own responsibilities and joining efforts with others for the common goal, and it shall resolve contradictions and disputes in a timely manner by holding joint meetings and setting up a mechanism for making investigation and coordination and handling letters and visits and a working system of supervision in this respect.
Responsible persons of the people's governments at all levels and the relevant departments of the people's governments at or above the county level shall read letters for important issues and give written instructions on them, receive visitors for important issues, listen to reports on the work regarding letters and visits, and study and solve overriding problems in such work.
Article 6 Any people's government at or above the county level shall set up a department for letters and visits. The relevant department of the people's government at or above the county level and the people's government of the town or township shall, according to the principles of facilitating work and creating convenience for letter-writers and visitors, respectively assign a unit responsible for the work regarding letters and visits (hereinafter referred to as the unit for letters and visits) or individuals the specific reasonability for work in this field.
The department for letters and visits of the people's government at or above the county level is the administrative department of the people's government at the corresponding level which is responsible for the work regarding letters and visits and performs the following duties:
(1) to accept the letter-or-visit matter presented by a letter-writer or visitor, transmit it to another organ, or assign another organ to handle it;
(2) to handle the letter-or-visit matter handed over by the people's government at a higher level or at the corresponding level;
(3) to coordinate efforts in handling important letter-or-visit matters;
(4) to urge and examine the handling of letter-or-visit matters;
(5) to study and analyze both letters and visits, conduct investigation and study and, in a timely manner, make suggestions on improving policies and work to the people's government at the corresponding level; and
(6) to provide guidance to other relevant departments of the people's government at the corresponding level and the departments or units for letters and visits of the people's governments at lower levels in their work regarding letters and visits.
Article 7 The people's governments at all levels shall establish and improve the responsibility system for letters and visits, and shall, in strict accordance with the provisions of the relevant laws, administrative regulations and these Regulations, investigate the individuals who are responsible for malfeasance or dereliction of duty committed in the work regarding letters and visits and circulate a notice of the matter within an appropriate scope.
The people's governments at all levels shall incorporate the achievements scored in the work regarding letters and visits into the performance assessment of public servants.
Article 8 The relevant administrative organ or unit shall give rewards to the letter-writer or visitor who, by giving information or presenting comments or suggestions in its letter or visit, has made contributions to the national economic and social development, and to the improvement of the work of State organs and the protection of public interests.
The relevant administrative organ shall give rewards to the unit or individual that has scored outstanding achievements in the work regarding letters and visits.
Chapter II Channels for Letters and Visits
Article 9 The people's governments at all levels and the relevant departments of the people's governments at or above the county level shall make known to the public such matters as the correspondence and E-mail addresses, telephone numbers for complaints, time and places for receiving letters and visitors, methods of inquiring about the progress and results of the letter-or-visit matters handled.
The people's governments at all levels and the relevant departments of the people's governments at or above the county level shall, at the places for receiving letters and visitors or at the websites, make known to the public the laws, regulations and rules, the procedures for handling letter-or-visit matters and other matters concerning provision of convenience to letter-writers and visitors.
Article 10 The people's governments at the level of a city divided into districts and those at the county level and their relevant departments and the people's governments of towns or townships shall establish the system of reception day on which the responsible persons of administrative organs read letters and receive visitors, and coordinate efforts in handling letter-or-visit matters. Letter-writers and visitors can report letter-or-visit matters face to face to the responsible persons of the administrative organs at the publicized reception place on the publicized reception day.
Responsible persons of the people's government at or above the county level and of the relevant departments of the said government or the individuals designated by them may go to the places where the letter-writers or visitors live to talk to them face to face and exchange views with them with regard to the overriding problems they have reported.
Article 11 The department for letters and visits of the State shall, by making full use of the existing network resources for governmental affairs information, establish a national information system for letters and visits, in order to provide convenience for letter-writers and visitors to present letter-or-visit matters and inquire about the handling of the letters and visits locally.
The local people's government at or above the county level shall, by making full use of the existing network resources for governmental affairs information, establish or designate the information system for letters and visits within its administrative areas and connect its information system for letters and visits with those of the people's governments at higher levels, their relevant departments and the people's governments at lower levels.
Article 12 The department for letters and visits or any other relevant departments of the people's government at or above the county level shall, in a timely manner, input the complaint lodged by a letter-writer or visitor into the information system for letters and visits. The letter-writer or visitor may, on the strength of the complaint acceptance certificate issued by the administrative organ, go to the department for letters and visits or the reception place of the relevant department of the local people's government to inquire about the handling of the complaint. The specific measures and procedures therefor shall respectively be formulated by the people's government of a province, autonomous region or municipality directly under the Central Government.
Article 13 In light of the actual needs in the work regarding letters and visits, the people's governments at the level of a city divided into districts and those at the county level may establish a working mechanism in which the government plays the leading role and all sectors of society take part and which facilitates rapid settlement of disputes.
The departments and units for letters and visits shall organize the relevant public organizations, legal aid agencies, professionals, volunteers and others to joint efforts in handling complaints lodged by letter-writers and visitors in a lawful, timely and reasonable way through advice, education, consultation, mediation, hearing, or by other means.
Chapter III Presenting Letter-or-visit Matters
Article 14 Where a letter-writer or visitor gives information or makes comments or suggestions on the performance of duties by the following organizations or individuals, or is not satisfied with the performance of duties by the following organizations or individuals, it may present letter-or-visit matters to the relevant administrative organs:
(1) administrative organs or their staff members;
(2) organizations that are authorized by laws or regulations to perform the functions of administration of public affairs, or their staff members;
(3) enterprises or institutions providing public service, or their staff members;
(4) individuals in public organizations or other enterprises or institutions who are appointed or dispatched by administrative organs of the State; and
(5) villagers' committees, residents' committees or their members.
With regard to the complaints that shall be handled according to law through litigation, arbitration, administrative reconsideration or other statutory means, the letter-writer or visitor shall present them to the relevant organs according to the procedures as provided for by the relevant laws and administrative regulations.
Article 15 With regard to a letter-or-visit matter that falls within the scope of the functions and powers of the people's congresses at all levels, the standing committee of the people's congress at or above the county level, the people's court or the people's procuratorate, the letter-writer or visitor shall present it to the people's congress, its standing committee, people's court or people's procuratorate respectively and abide by the provisions of Articles 16, 17, 18, 19 and 20 of these Regulations.
Article 16 Where a letter-writer or visitor intends to present a letter-or-visit matter through visit, it shall present the letter-or-visit matter to the organ at the corresponding level or the next higher level that, according to law, has the power to handle the letter-or-visit matter. If a letter-or-visit matter has been accepted or is in the process of being handled and the letter-writer or visitor, before the expiration of the time limit, presents the same letter-or-visit matter to the organ at the higher level of the organ that has accepted and is handling the letter-or-visit matter, the former shall not accept the letter-or-visit matter.
Article 17 A letter-writer or visitor shall, in general, present a letter-or-visit matter through correspondence, E-mail, fax or any other written form. Where it lodges a complaint, it shall, in addition, state clearly its name (title), address, requests, the facts and reasons.
With regard to the oral presentation of a complaint, the relevant organ shall record the name (title) and address of the letter-writer or visitor, its requests, the facts and reasons.
Article 18 Where a letter-writer or visitor who intends to present a letter-or-visit matter through visit, it shall go to the reception place established or designated by the organ concerned.
Where two or more letter-writers or visitors intend to present the same letter-or-visit matter through visit, they shall choose representatives, and the number of representatives shall not exceed five.
Article 19 A letter-writer or visitor shall be objective in presenting letter-or-visit matters, the letter-or-visit matters presented shall be true to facts, and it shall be responsible for the truthfulness of the contents of the materials it provides. It shall not make up stories, distort facts, frame or bring a false charge against others.
Article 20 Letter-writers and visitors shall, in the course of writing letters or making visits, abide by laws and regulations, shall not harm the interests of the State, society or the collective or infringe upon the lawful rights of other citizens, shall conscientiously maintain public order and the order in handling letters and visits, and shall not commit any of the following acts:
(1) illegally assembling around offices of State organs or public places, encircling and attacking State organs, intercepting official vehicles, or jamming and obstructing traffic;
(2) carrying dangerous articles or tools under control;
(3) humiliating, beating up or threatening functionaries of State organs or illegally restricting other people's freedom of the individual;
(4) staying and making trouble at the reception places for letters and visits, or leaving the individuals who are unable to look after themselves at such places;
(5) inciting, colluding with, coercing or enticing with money or things of value others to write letters or make visits, or manipulating from behind the scenes others into doing so, or taking advantage of letters and visits to accumulate wealth; or
(6) committing other acts that disrupt public order or impair national or public security.
Chapter IV Accepting Letter-or-visit Matters
Article 21 The department for letters and visits of the people's government at or above the county level shall, upon receiving a letter or visit, register the letter-or-visit matter presented and handle it on the merits of each case within 15 days in the following ways:
(1) With regard to a letter-or-visit matter specified in Article 15 of these Regulations, notify the letter-writer or visitor that it presents such matter to the people's congresses or its standing committee, people's court or people's procuratorate respectively; and reject the matter which has been or shall be handled according to law through litigation, arbitration, administrative reconsideration or any other statutory means, while notifying the letter-writer or visitor that it presents the matter to the organ concerned according to the procedures as provided for by the relevant laws or administrative regulations.
(2) With regard to a letter-or-visit matter which shall be handled and decided on by the people's government at the corresponding level or the department thereof according to their statutory functions and duties, transfer such matter to the administrative organ which has the power to handle it; or make timely suggestions and submit such matter to the people's government at the corresponding level for decision in case of any important or urgent matter.
(3) With regard to a letter-or-visit matter which involves an administrative organ at a lower level or its staff members, directly transfer such matter to the administrative organ which has the power to handle it according to the principles of territorial jurisdiction, responsibilities assumed at different levels, and the department in charge being the department responsible, and send a copy of the matter to the department or unit for letters and visits of the people's government at the next lower level.
The department for letters and visits of the people's government at or above the county level shall notify such department or unit of the people's government at the next lower level of the matter transferred regularly, and the department or unit for letters and visits of the people's government at a lower level shall report to such department of the people's government at the next higher level about the handling of the transferred matter regularly.
(4) With regard to any important matter among the letter-or-visit matters transferred and feedback on the results of the handling of which is required, send it directly to the administrative organ which has the power to handle it, and ask the organ to feed back the results within the designated time limit for handling it and submit reports on the results of the handling.
Within 15 days from the date the letter-or-visit matter is transferred or assigned thereto according to the provisions of Items (2) to (4) of the preceding paragraph, the administrative organ concerned shall decide whether to accept the matter and notify the letter-writer or visitor of the decision in writing, and inform the department or unit for letters and visits of its decision as required.
Article 22 With regard to a letter-or-visit matter which is directly presented to the administrative organ other than the departments or unit for letters and visits of the people's governments at different levels by a letter-writer or visitor according to the provisions of these Regulations, the administrative organ concerned shall register such matter. A letter-or-visit matter that conforms to the provisions of the first paragraph of Article 14 of these Regulations and falls within the scope of the statutory functions and powers of the said organ shall be accepted by it; and it shall not shift the responsibility onto other organs, take a perfunctory attitude or delay handling the matter. If a letter-or-visit matter does not fall within the scope of the functions and powers of the said organ, it shall notify the letter-writer or visitor that it presents the matter to the organ which has the power to handle the matter.
Where, upon receiving a letter-or-visit matter, the administrative organ concerned can, on the spot, decide whether to accept it, the said organ shall do so in writing. If such decision can not be made on the spot, the said organ shall, within 15 days from the date of receipt of the matter, notify the letter-writer or visitor in writing, unless the name (title) or address of the letter-writer or visitor is unclear.
Relevant administrative organs shall notify each other of the letter-or-visit matters they have accepted.
Article 23 The administrative organ and its staff members shall not divulge or transmit the materials of accusation or exposure or the relevant information provided by a letter-writer or visitor to the individual or department accused or exposed.
Article 24 Where a letter-or-visit matter involves two or more administrative organs, it shall be handled by them through consultation. If disagreement arises in handling of the matter, their common administrative organ at the next higher level shall decide on which organ handles the matter.
Article 25 Where an administrative organ is split up, merges with another or is dissolved, the letter-or-visit matters on which it shall make a decision shall be handled by the administrative organ which continues to perform its functions and powers. If the functions and duties are unclear, the people's government at the corresponding level or the organ designated by such government shall handle the matter.
Article 26 When a citizen, legal person or any other organization discovers an important or urgent letter-or-visit matter or information which may exert an influence on society, it may report the matter to the relevant administrative organ nearby. After receiving such report, the local people's governments at different levels shall immediately report to the people's government at the next higher level and, if necessary, circulate a notice of such matter among the competent departments. After receiving the report, the relevant department of the local people's government at or above the county level shall immediately report to the people's government at the corresponding level and to the competent department at the next higher level and, if necessary, circulate a notice of such matter among the competent departments. After receiving the report, the relevant department of the State Council shall immediately report to the State Council and, if necessary, circulate a notice among the competent departments.
The administrative organ shall not conceal, give a false report about or delay reporting any important or urgent letter-or-visit matter and information or incite others to do so.
Article 27 With regard to important or urgent letter-or-visit matters and information which may exert an influence on society, the administrative organ concerned shall, within the scope of its functions and duties and according to law, take timely measures to prevent the occurrence and extension of adverse influence.
Chapter V Handling, and Supervising and Urging the Handling of Letter-or-visit Matters
Article 28 In handling the letter-or-visit matters presented by a letter-writer or visitor, the administrative organ and its staff members shall perform their duties whole-heartedly, handle the matters impartially, ascertain the facts, clearly distinguish the responsibilities, publicize the legal system, conduct persuasion and handle the matter properly in a timely manner, and they shall not shift the responsibility onto others, take a perfunctory attitude or delay handling the matters.
Article 29 Where the information given by a letter-writer or visitor or the comments or suggestions made thereby are beneficial to improvement of the work of the administrative organ and to promotion of national economic and social development, the relevant administrative organ shall conscientiously study, evaluate and unhesitatingly accept them.
Article 30 The staff member of an administrative organ who has a direct interest in the letter-or-visit matter presented by a letter-writer or visitor or with the letter-writer or visitor shall recuse himself.
Article 31 In handling the letter-or-visit matter presented by a letter-writer or visitor, the administrative organ which has the power to handle such matter shall heed the facts and reasons stated by the letter-writer or visitor. When necessary, it may ask the letter-writer or visitor, or the organization or individual concerned to give an explanation; and where further verification is needed, it may conduct investigation among other organizations or individuals.
A hearing may be held for important, complicated or difficult letter-or-visit matters, and the hearing shall be open to the public to ascertain the facts and clearly distinguish the responsibilities through inquiry, debate, appraisal or judgment by a collegiate group. The people's government of a province, autonomous region, or municipality directly under the Central Government shall respectively prescribe the scope of hearings, presiding officer, participants, procedures and other things.
Article 32 Through investigation and verification, the administrative organ which has the power to handle the letter-or-visit matter presented by a letter-writer or visitor shall make the following decisions according to the relevant laws, regulations, rules and other provisions and give a written reply to the letter-writer or visitor:
(1) to support the request if it is based on clear facts and conforms to laws, regulations, rules and other provisions;
(2) to make an ample explanation to the letter-writer or visitor if the request is reasonable but lacks legal basis; or
(3) not to support the request if it is not based on facts or does not conform to laws, regulations, rules or other provisions.
Where the administrative organ which has the power to handle the matter decides to support the request according to the provisions of Item (1) of the preceding paragraph, it shall urge the relevant organs or units to execute its decision.
Article 33 The matter presented by a letter-writer or visitor shall be handled within 60 days from the date it is accepted. If the matter is complicated, the time limit for handling it may be extended appropriately upon the approval by the responsible person of the administrative organ concerned, but the period extended shall not exceed 30 days, and the letter-writer or visitor shall be notified of the reasons for such extension. Where laws or administrative regulations provide otherwise, the provisions therein shall prevail.
Article 34 Where a letter-writer or visitor is not satisfied with the decision made by an administrative organ on the handling of the letter-or-visit matter, it may, within 30 days from the date of receipt of the written reply, request the administrative organ at the next higher level of the original administrative organ that has handled the matter to reexamine the matter. The administrative organ which has received the request for reexamination shall, within 30 days from the date of receipt of the request, make a decision after reexamination and give a written reply.
Article 35 Where a letter-writer or visitor is not satisfied with the decision made after reexamination, it may, within 30 days from the date of receipt of the written reply, request for review from the administrative organ at the next higher level of the reexamination organ. The administrative organ which has received the request for review shall, within 30 days from the date of receipt of the request, make a decision after review.
The review organ may, according to the second paragraph of Article 31 of these Regulations, hold a hearing, and the review decision made through hearing may be made known to the public according to law. The time needed for hearing shall not be calculated in the time limit prescribed in the preceding paragraph.
Where the letter-writer or visitor is not satisfied with the review decision and continues to lodge a complaint on the basis of the same facts and reasons, the departments or units for letters and visits of the people's governments at all levels and other administrative organs shall no longer accept the compliant.
Article 36 Where the department for letters and visits of the people's government at or above the county level finds that a relevant administrative organ comes under any of the following circumstances, it shall, without delay, urge such organ to handle the matter concerned and suggest that the said organ make improvement,:
(1) without justifiable reasons, failing to handle the letter-or-visit matter within the prescribed time limit;
(2) failing to give feedback on the results of the handling of the letter-or-visit matter as required;
(3) failing to handle the letter-or-visit matter according to the prescribed procedures;
(4) shifting the responsibility for handling the matter onto other departments, taking a perfunctory attitude, or delaying handling the letter-or-visit matter;
(5) failing to execute the decision on the matter; or
(6) needing urging for other reasons.
Upon receiving the suggestions for improvements, the administrative organ shall, within 30 days, give a feedback in writing on the improvements it has made. If the organ refuses to accept the suggestions, it shall explain the reasons.
Article 37 With regard to any policy problem raised by a letter-writer or visitor, the department for letters and visits of the people's government at or above the county level shall report it to the people's government at the corresponding level in a timely manner and make suggestions as to how to improve the policy and solve the problem.
Article 38 With regard to the staff members of an administrative organ who, in the work regarding letters and visits, cause serious consequences by shifting their responsibilities onto others, taking a perfunctory attitude, delaying handling of matters or practicing fraud, the department for letters and visits of the people's government at or above the county level may make suggestions to the administrative organ concerned to give them administrative sanctions.
Article 39 The department for letters and visits of the people's government at or above the county level shall, regularly, submit analytical reports on letters and visits to the people's government at the corresponding level with regard to the following matters:
(1) statistical data on the letter-or-visit matters accepted, the areas covered by the letter-or-visit matters, and the organs against which a relatively larger number of complaints are lodged;
(2) information about the matters which are transferred for handling or the handling of which is urged, and the suggestions about improvement accepted by different departments; and
(3) the policy suggestions made and accepted.
Chapter VI Legal Liability
Article 40 Where one of the following circumstances leads to the presentation of a letter-or-visit matter, which causes serious consequences, the individual directly in charge and the other individuals directly responsible therefor shall be given an administrative sanction according to the provisions of the relevant laws or administrative regulations; if the act constitutes a crime, they shall be investigated for criminal liability according to law:
(1) The lawful rights and interests of a letter-writer or visitor are infringed upon due to overstepping or abuse of power;
(2) An administrative organ infringes upon the lawful rights and interests of a letter-writer or visitor by doing nothing about what it shall do;
(3) The lawful rights and interests of a letter-writer or visitor is infringed upon due to incorrect application of laws or regulations or violation of statutory procedures; or
(4) The execution of the decision in support of the request of a letter-writer or visitor made by the administrative organ which has the power to handle the matter presented is refused.
Article 41 Where the department for letters and visits of the people's government at or above the county level fails to register the letter-or-visit matter, transfer the matter to another organ or assign another organ to handle the matter as required by regulations, or fails to perform the duties of supervising and urging the handling of the matter as it shall have done, the administrative organ at higher levels shall order it to make corrections; if serious consequences are caused, the individual directly in charge and the other individuals directly responsible therefor shall be given an administrative sanction according to law.
Article 42 Where the administrative organ responsible for accepting letter-or-visit matters, in violation of the provisions of these Regulations, comes under any of the following circumstances in accepting a letter-or-visit matter, the administrative organ at a higher level shall order it to make corrections; if serious consequences are caused, the individual directly in charge and the other individuals directly responsible therefor shall be given an administrative sanction according to law:
(1) failing to register the letter-or-visit matter it has received, as is required by regulations;
(2) refusing to accept the letter-or-visit matter which falls within the scope of its statutory functions and powers; or
(3) failing to inform in writing within the specified time limit the letter-writer or visitor of whether the letter-or-visit matter is accepted.
Article 43 Where the administrative organ which has the power to handle letter-or-visit matters, in violation of the provisions of these Regulations, commits any of the following acts in handling a letter-or-visit matter, the administrative organ at a higher level shall order it to make corrections; if serious consequences are caused, the individual directly in charge and the other individuals directly responsible therefor shall be given an administrative sanction according to law:
(1) shifting the responsibility onto another organ, taking a perfunctory attitude, or delaying handling the letter-or-visit matter, or failing to wind up the handling of the letter-or-visit matter within the statutory time limit; or
(2) failing to support the request which is based on clear facts and conforms to relevant laws, regulations, rules and other provisions.
Article 44 Where the staff member of an administrative organ, in violation of the provisions of these Regulations, divulges or transmits the materials of accusation or exposure and relevant information provided by a letter-writer or visitor to the individual or unit accused or exposed, he shall be given an administrative sanction according to law.
Where the staff member of an administrative organ, in handling a letter-or-visit matter , is rude in his style of work, thus intensifying contradictions and causing serious consequences, he shall be given an administrative sanction according to law.
Article 45 Where an administrative organ and its staff members, in violation of the provisions of Article 26 of these Regulations, conceal, make a false report of or delay reporting the important or urgent letter-or-visit matters or informatinn which may exert an influence on society, or incite another individual to do so, thus causing serious consequences, the individual directly in charge and the other individuals directly responsible therefor shall be given an administrative sanction according to law; if the act constitutes a crime, they shall be investigated for criminal liability according to law.
Article 46 Whoever retaliates against a letter-writer or visitor, thus constituting a crime, shall be investigated for criminal liability according to law; if the act is not serious enough to constitute a crime, he shall be given an administrative or disciplinary sanction according to law.
Article 47 Where a letter-writer or visitor violates the provisions of Article 18 or 20 of these Regulations, the staff member of the State organ concerned shall dissuade, criticize or educate him.
If such dissuasion, criticism or education fails, the public security organ shall warn or admonish the letter-writer or visitor or stop its act. If the letter-writer or visitor violates the laws or administrative regulations on assemblies, processions and demonstrations or if its act constitutes a violation of public security administration, the public security organ shall, according to law, take necessary measures to deal with the case on the spot and impose thereupon an administrative penalty for public security. If the act constitutes a crime, it shall be investigated for criminal liability according to law.
Article 48 Where a letter-writer or visitor makes up a story or distorts facts in an attempt to frame or bring a false charge against another individual, which constitutes a crime, he shall be investigated for criminal liability according to law. If the act is not serious enough to constitute a crime, the public security organ shall impose thereupon an administrative penalty for public security according to law.
Chapter VII Supplementary Provisions
Article 49 Social organizations, enterprises and institutions shall handle letters and visits with reference to these Regulations.
Article 50 The letter-or-visit matters presented by foreigners, stateless individuals or foreign organizations shall be handled with reference to these Regulations.
Article 51 These Regulations shall be effective as of May 1, 2005. The Regulations on Letters and Calls promulgated by the State Council on October 28, 1995 shall be repealed simultaneously.
